Finance · 30% faster payment
An AI invoice follow-up agent so you never chase a payment again.
Your agent watches every invoice from issue to paid. It sends polite, professional reminders at the right intervals, escalates when needed, and stops the moment payment lands.
Overview
What this agent does
RunMyAgents builds an invoice follow-up agent that monitors your accounting platform in real time, sends reminders on a schedule you approve, and adapts tone as invoices age — so you collect faster without awkward emails.
The problem
Why this is painful without an agent
- You're owed money but hate the awkward 'just chasing this up' email.
- Reminders fall through the cracks and 60-day overdue invoices become 90.
- Cash flow is unpredictable because collections are inconsistent.
- Hiring a part-time bookkeeper for collections is overkill — and still slow.
Our solution
How the agent solves it
Your agent connects to Xero, QuickBooks, FreeAgent, or Stripe and watches every invoice. It sends a friendly nudge a few days before the due date, a polite reminder on the day, and a firmer follow-up as the invoice ages — escalating to you only when a human conversation is genuinely needed.
Outcomes
What you can expect
30% faster payment on average
Consistent, professional reminders shorten Days Sales Outstanding for the SMBs we run this for.
Zero invoices forgotten
Every invoice gets the right reminder at the right interval, in your brand voice, every time.
Better client relationships
Friendly, on-brand reminders feel less aggressive than a panicked human chase three months later.
Who it's for
Businesses that get the most from this agent
- Agencies and consultancies that invoice monthly
- Trades and contractors with project-based invoicing
- B2B service businesses with 30/60/90-day terms
- Freelancers and small teams without dedicated finance staff
Integrations
Plugs into the tools you already use
- Xero
- QuickBooks
- FreeAgent
- Sage
- Stripe
- GoCardless
- Gmail / Outlook
- Slack
Don't see yours? We connect to almost anything with an API. Ask us in the discovery call.
How it works
Three steps to a working agent
We capture your collections policy
Reminder intervals, tone, escalation rules, and exceptions for VIP clients — we write it down once so the agent applies it consistently.
We connect your accounting tools
The agent reads invoices and payment status from your existing accounting platform. No migration, no spreadsheets.
It runs in the background
Reminders go out automatically. You see a weekly summary of who paid, who's overdue, and what's been escalated.
Example workflow
A real-world scenario
Invoice #1042 is issued to a client on 30-day terms. Three days before due date, the agent sends a friendly heads-up. On the due date, a polite reminder with the invoice attached. Three days late, a slightly firmer nudge plus a payment link. Ten days late, the agent escalates to you with a one-line summary, a draft email to the client's finance contact, and a recommended next step (phone call, payment plan, or pause).
FAQ
Common questions about invoice follow-up
Will it sound aggressive?
No. The default tone is calm, friendly, and professional, and we tune it to your brand. You see and approve every template before the agent goes live.
What if a client disputes the invoice?
The agent detects dispute language and immediately pauses reminders, escalating to you with the conversation history and a recommended response.
Does it work for recurring invoices?
Yes. Subscription invoices, retainer fees, and milestone-based billing are all supported.
Will it stop chasing as soon as I get paid?
Yes — it watches payment status in real time and stops the sequence the moment funds clear.
Ready to put invoice follow-up on autopilot?
Book a free 45-minute discovery call. We'll tell you whether this agent fits your business — and if so, how quickly we can have it live.